Spring Conference 2013 -Registrations for Spring Conference 2013 will be accepted after Nov. 1, 2012
MAEA Spring Conference 2013 - March 21-23 -University Plaza Hotel & Convention Center, Springfield, MO.
W-9 FORMS
– If your school needs a W-9 form email LBMAEA@yahoo.com and provide an email or mailing address to which the form can be sent.
RECEIPTS FOR PAYMENT:
All receipts will be sent by email. Be sure you have included an email that will accept my email. Many school emails have spam filters that block outside emails.
POs FOR CONFERENCE REGISTRATION WILL BE ACCEPTED WITH THE FOLLOWING STIPULATIONS: PO Must be received before registration deadline and Payment MUST be received by conference date.
If your school must pay by using a PO the information below is provided.
1. Pay attention to the deadline for registration. POs must be received before the registration deadline or the late fee will be added.
2. Payment for POs must be received by the conference date. A late fee will be added to the invoice if the payment is not received by conference date. The school will be re-invoiced for the new amount.
3. Invoices will be sent to your school as soon as the PO is received. Prompt payment is expected.
4. Your conference registration file will not be completed until payment is received.
5. Be sure the name of the person being registered is included on the PO.
6. School must include the PO# and/or name of person registered with all payments.
HOW TO REGISTER USING A PO
1. Request the PO from your school. Do this early. Some schools are very slow in issuing POs and paying the invoice. Make your school aware of the deadlines and that the late fee will be added to invoice after the deadline.
2. Email the registrar (LBMAEA@yahoo.com) to expect your PO.
Include your name, school district & amount of PO.
3. Send the PO
a) Scan and send the PO as an attachment (LMBAEA@yahoo.com). This is the fastest and easiest way to send the PO. Or:
b) Mail the PO: MAEA, Linda Bowers, PO Box 645, Bridgeton, MO 63044
c) Fax the PO: 314-739-4288 (be sure to follow this method up with an email, since this is a home business phone if someone picks-up or is using the phone the fax doesn’t go through). An email will be sent to the sender confirming that the fax was received. If the fax is not confirmed by email it probably was not received.
4. Confirmation of receiving the PO will be sent by email when the PO is received.
5. The school will be invoiced for the amount of the PO immediately on receiving the PO. Since most schools only pay invoices once a month it is important to get the PO request in early.
6. When payment of the invoice is received an email will be sent confirming payment to the person being registered for the conference. Please forward a copy of the confirmation of payment to your business office.
PAYING ON PAYPAL – the preferred way to pay.
1. Go to MAEA.net/conferences and click on the PAY ONLINE link. Select the correct payment amount and complete the online form.
2. IF THE PAYMENT (CARD USED) has a different NAME or ADDRESS from the person being registered please be sure to list the name and email of the person being registered on the paypal site.
3. Email the registrar (LBMAEA@yahoo.com) that your payment has been made on PayPal. A confirmation of registration will be sent and if additional information is needed to complete registration it will be requested by email.
4. It is not necessary to send a registration form when registering on PayPal. The registration can be completed by email.
5. Contact Linda Bowers (LBMAEA@yahoo.com) with any questions regarding payment.
REASONS FOR PAYING ON PAYPAL
1. It is not necessary to fill out paper registration form. Registration can be handled online or with email.
2. Your PayPal receipt is your proof of payment for registration, reimbursement and tax purposes
3. If a refund is necessary you can receive a no fuss refund.
4. No waiting for a check to be mailed.
5. Check won’t get lost in the mail. During Spring 2012 two checks were lost in the mail. One check, mailed 3/8, arrived on 3/29- one week after conference (mangled in a plastic sleeve). The second check never arrived.
PAY WITH A PERSONAL CHECK AND ASK SCHOOL FOR REIMBURSEMENT
1. Make the check to MAEA and Mail to: MAEA, Linda Bowers, PO Box 645, Bridgeton, MO 63044
2. Send your completed registration form with your payment
3. All receipts will be sent by email. Make sure you have included a working email (Put my email in your email contacts to avoid the spam filter).
